Why do you need the best webinar software

Every other business and marketer is using webinars these days.

With in-person events almost coming to a halt, virtual meetups on webinars are the only option most of us are left with.

If you’ve ever hosted or joined a webinar, you’d be aware of hiccups that spoil the whole webinar experience. Interrupted internet connection, poor waiting room experience, bulky platform plugins, and whatnot.

Sounds familiar, right?

Now that you’ve decided to buy a webinar software platform for yourself, you need to make sure that it’s the best one around.

But what are the best webinar software solutions today and how do you evaluate them without checking each one out individually?

It’s simple really.

Just go through our lineup of the 10 best webinar software below and compare all the solutions side by side for their key features, price, and usability.

So, let’s get started.

Disclaimer: This content contains some affiliate links for which we will earn a commission (at no additional cost to you). This is to ensure that we can keep creating free content for you.

What Are the Best Webinar Software Solutions for 2022?

Whether you want to host a live webinar or an automated one, you will find the best webinar software for your unique needs in the roundup below. Check it out.

1. Livestorm

Livestorm

Image via Livestorm

If you want to leverage webinars for sales, customer training, and product demos, Livestorm is the best webinar software for you. It works on all platforms and devices (desktops, mobiles, tablets, etc.) without restricting participants or host numbers.

What’s more?

It can host all kinds of webinars and manage them end to end, from creation to promotion and analytics.

The webinar software is designed to multiply webinar conversions via registration pages, promotional emails, in-webinar CTAs, and powerful analytics.

Building participant engagement is a priority for Livestorm, and they do it superbly through polls, surveys, up-votes, CTAs, and Q&A sessions.

Key Features

  • Live, on-demand, and automated webinars
  • Recurring sessions
  • One-click invitations
  • Registration pages
  • Screen sharing
  • Webinar themes
  • Interactive chats
  • Video conferencing
  • Promotional emails
  • 100+ integrations (including Zapier)
  • In-event CTAs

Pros

  • Customizable forms
  • Multi-language support
  • Freemium plan with basic features
  • Unlimited storage for recordings
  • Easy data export as XLS and CSV
  • Extensive learning resources (help docs, library, blog, etc.)

Cons

  • No function to edit guest information
  • Missing basic features like address book and raise your hand
  • Requires backend support for changing some settings (like co-host details)
  • No way to download analytics data of all hosted webinars in one go

Usability

  • Easy to use

Tool Level

  • Intermediate

Price

  • Free – Unlimited events (each event can have 20 min duration and 10 participants)
  • Premium – $99 per month
  • Enterprise – price on request

All paid plans are on yearly-billing basis and come with premium support and GDPR compliance.

2. WebinarNinja

WebinarNinja

Image via WebinarNinja

For professional coaches, trainers, instructors, and content creators, WebinarNinja is the best webinar software program.

Why so?

Unlike most webinar software solutions, WebinarNinja allows you to create webinar series for ongoing training, summits, and conferences. Moreover, it’s uncluttered interface allows you to focus on the content instead of the mechanics behind the event.

Whether you want the intimacy of a live season or the convenience of an automated one, WebinarNinja gives you the best of both worlds with hybrid webinars.

Not only that, you get all the bells and whistles of virtual events, such as interactivities, handouts, live chat, and offers.

Key Features

  • Live, pre-recorded, hybrid, and series webinars
  • Screen sharing
  • Polls (pre, post, and during event)
  • Timed offers
  • Multi-function chat
  • Drip campaigns
  • Customizable registration page
  • 1000+ integrations
  • Analytics dashboard

Pros

  • Super-fast chat rooms
  • High-converting landing pages
  • Free webinar training course
  • Free trial

Cons

  • No dry run functionality
  • No support for Facebook ads in Starter plan
  • No image inclusion allowed in the “Offer” section
  • No indicators for weak internet connection and other glitches

Usability

  • Good for beginners as well as experts

Tool Level

  • Intermediate to expert

Price

  • Starter – $39 per month (live and automated webinars | 100 attendees per event)
  • Pro – $79 per month (live, automated, and series webinars | 300 attendees per event)
  • Plus – $129 per month (live, automated, series, and hybrid | 500 attendees per event)
  • Power – $199 per month (live, automated, series, and hybrid | 1000 attendees per event)

All the plans include unlimited registration, multiple presenters, and social sharing.

3. Demio

Demio

Image via Demio

Next in our lineup of the best webinar software is Demio, a no-nonsense, no-download platform with great marketing tools.

It creates great branded webinars with high-quality HD video streaming to showcase your brand in the best light. From background colors to CTA copy, you can control granular details of your events with ease.

Demio makes your webinar registration super-easy with pre-designed forms. You can even create slick registration forms using third-party apps, and plug them into Demio for a more personalized webinar experience.

What’s more?

Their engagement tool stack is next to none, with polls, chats, and featured actions.

All in all, Demio has all that it takes to create interactive webinars that also give quality leads and sales.

Key Features

  • Cloud-based webinars
  • Polls, handouts, chats, etc.
  • Advanced insights and analytics
  • Event reminders
  • Email workflows
  • Native integration with top marketing tools

Pros

  • Quick customer support (average response time of 4 min.)
  • 14-day full-featured free trial 9with GROWTH plan)
  • Sorted interface
  • Comprehensive knowledge base

Cons

  • Allows only 3 webcams at a time
  • No function to upload PowerPoint presentations
  • No up-vote system
  • Prep session not allowed in the actual room

Usability

  • Not as user-friendly as other webinar software programs

Tool Level

  • Intermediate to expert

Price

  • STARTER – $34 per month (allows 50 attendees per room)
  • GROWTH – $69 per month (allows 150 attendees per room)
  • BUSINESS – $163 per month (allows 500 attendees per room)
  • PREMIUM – price available on request (for 501-1000 attendees per room)

4. LiveWebinar

LiveWebinar

Image via LiveWebinar

If you want a cloud-based webinar software that lets you broadcast events on social media, LiveWebinar is the best fit for you.

You can embed it into your website or social media pages to host webinars from there directly, without installing the software. With a 98% reach rate, it integrates with most platforms, including phone, tablets, desktops, email, smart TVs, and SMS.

What else?

LiveWebinar offers unlimited customization, HD recorder, and easy browser access from Firefox, Chrome, and Opera. It also generates detailed post-event reports and analysis, even in low-tier plans.

Key Features

  • Whiteboard
  • Advanced API integration
  • HD recorder
  • Phone bridge
  • Live streaming
  • 42+ data centers
  • Reports and stats
  • Social media broadcasting (on Facebook, Periscope, Vimeo, and YouTube)
  • Integration with Mailchimp, iContact, Zapier, HubSpot, and more marketing and CRM tools

Pros

  • Sophisticated and easy-to-use features
  • Device agnostic
  • Well-designed control panel
  • Great waiting room experience
  • Diverse collaboration tools
  • Live chat moderation
  • Comprehensive guides and ebooks
  • Free trial (with upto 5 attendees)

Cons

  • Need support from backend team for customizing attendee permissions
  • No online chat support (only email, contact form, or phone are available)
  • Restricted invitation email volume
  • Limited recording time, even in the PRO plan

Usability

  • It's a slick and efficient webinar platform that can be used across multiple devices, operating systems, and browsers.

Tool Level

  • Intermediate to expert

Price

  • FREE – for upto 5 attendees and 2 hours recording
  • PRO – $11.99 per month (for upto 100 attendees and 6 hours of recordings)
  • BUSINESS – $95.20 per month (for upto 500 attendees and 8 hours of recordings)
  • CUSTOM – Price available on request (for 1000 and more attendees)

Apart from the above plans, if you want to mix and match features and tools to create a customized plan, LiveWebinar allows that too.

5. GoToWebinar

GoToWebinar

Image via GoToWebinar

For large organizations that host global virtual events regularly, GoToWebinar is the best webinar software solution.

Why so?

It gives the option of webcasting (through GoToWebcast) for massive webinars with upto 100K attendees.

It also lets you reach brand new viewers by staging events on their GoToStage module. In addition, it integrates with GoToMeeting, their dedicated platform for video conferencing, to give your events a broader reach.

Hosting massive webinars with GoToWebinar is a breeze, with flexible scheduling, in-built webinar templates, and multiple payment options.

On top of that, their robust security and compliance ensure privacy for your sensitive business data and customer information.

Let’s take a look at its main features and details.

Key Features

  • Branding and customization
  • Analytics dashboard
  • Handouts, polls, Q&A
  • Automated email workflows
  • Local and online recording
  • Dial-in through phone, VoIP, and toll-free
  • Custom URL
  • Participant certificates
  • Video editor and transcripts
  • Video sharing and embedding
  • Integration with Unbounce, Zapier, Salesforce, etc.

Pros

  • HD video quality
  • Integrates seamlessly with GoToMeeting, GoToStage, and GoToWebcast
  • 24×7 customer support
  • Automatic recording
  • Uncluttered interface

Cons 

  • No breakout rooms
  • Glitches in full-screen presentations
  • Mandatory sign up for attendees and hosts (even for ongoing events/classes)
  • Grainy videos (sometimes)

Usability

  • It’s incredibly user-friendly.

Tool Level

  • Intermediate to expert

Price

  • Starter – $89 per month (for 100 participants)
  • Pro – $199 per month (for 500 participants)
  • Plus – $429 per month (for 1000 participants)

All the plans give access to deep analytics, channel pages, custom branding, and integrations.

6. BlueJeans

BlueJeans

Image via BlueJeans

Whether you want to host town hall meetings, employee trainings, or large-scale webcasts, BlueJeans is the best webinar software program for all of your needs.
Enabling upto 50K participants and 150 presenters to connect via diverse platforms, BlueJeans gives your virtual events the reach and penetration they deserve.

Rich moderator controls allow you to keep the sessions on track so you attain your webinar goals efficiently.

Is that all?

Of course not. Native integration with Marketo makes for smooth lead nurturing during and after events.
Key Features

  • Combines video conferencing, webinars, and educasts in one service
  • Live and on-demand webinars
  • 3 event roles -Presenter, Moderator, and Participant
  • Multiple engagement tools – Hand raising, Q&A, polls, etc.
  • Content and screen sharing
  • BlueJeans Accelerator to cache multiple video streams
  • Post-event analytics

Pros

  • Barrier-free participation (no tool installs needed)
  • Automatic cloud recording
  • Supports Facebook Live
  • One-month free trial

Cons

  • Skipping recorded videos causes glitches
  • No permission to guest for sharing videos on-demand
  • Can be resource intensive (heats up the device as it consumes bandwidth, etc.)
  • Doesn’t split rooms for two-way chats with multiple people simultaneously

Usability

  • It has a steep learning curve that can put off beginners.

Tool Level

  • Expert

Price

  • Pro – $9 per month (for 150 participants)
  • Enterprise – rates on request (for 200 participants)

7. EasyWebinar

EasyWebinar

Image via EasyWebinar

You can transform your business by hosting sales-focused webinars using EasyWebinar. This webinar software can be used to launch live and automated events integrated with your favorite sales and marketing tools.

Engaging and productive webinars by EasyWebinar can help you grow your email list, generate new leads, onboard customers, or sell physical products.

Their real-time analytics identify high-potential participants so you can focus your conversion efforts on them and grow your business.

And, if you don’t understand how to leverage webinars for selling, you can undertake their free training course and become a pro seller.

Key Features

  • Plug-and-play event builder
  • Live and automated webinars
  • HD screen sharing
  • Real-time chat
  • Zero-delay streaming
  • Automatic recording
  • Presentation Uploader (for PPTs and PDFs)
  • Analytics and data export
  • Archive historical data and events
  • EasyCast for social media broadcasting in real time

Pros

  • On-brand events and emails
  • Outstanding support (email, chat, phone, contact us forms, etc.)
  • Intuitive interface
  • Advanced customization options
  • Free trial

Cons

  • Glitchy video streaming
  • No support for Google Slides
  • Basic analytics on promotion emails
  • Limited templates

Usability

  • It’s super-easy to set up and get running.

Tool Level

  • Basic to intermediate

Price

  • Standard – $78 per month (for 100 attendees)
  • Pro – $129 per month (for 500 attendees)
  • Enterprise – $499 per month (for 2K attendees)

8. ClickMeeting

ClickMeeting

Image via ClickMeeting

Next on our list of the best webinar software is ClickMeeting, a cloud-based platform that can be used for hosting live, paid, automated, and on-demand webinars.

ClickMeeting is a multi-purpose application that can help you host a variety of virtual events, including product demos, employee training, online courses, and sales meetings.

Using sophisticated engagement tools (handouts, raise hand, etc.), the webinar software ensures that you meet learning objectives with efficiency.

With data centers spread across three continents, ClickMeeting meets international security and cryptography protocols. That ensures data privacy and legal compliance for its users.

Pros

  • Clean UI
  • Easy branding
  • Lightweight
  • Free 30-day trial (for 25 attendees)

Cons

  • Occasional call drops in meetings
  • Limited storage capacity for recordings
  • No function to adjust participant’s audio volume

Usability

  • Its simplistic interface and non-gimmicky features puts new users at ease instantly.

Tool Level

  • Beginner

Price

  • Live – $25 per month (only live webinars)
  • Automated – $40 per month (Live + automated webinar cycles)
  • Enterprise – price available on demand

9. EverWebinar

EverWebinar

Image via EverWebinar

One of the best webinar software programs for large events, EverWebinar is a product of the same company that offers WebinarJam.

In fact, you can import live webinars from WebinarJam to EverWebinar, with the click of a button, replicating each and every event element. You get a carbon copy of your live sessions, but with no expiration date.

EverWebinar lets you create webinars with flexible or recurring scheduling, giving your audience the viewing flexibility they expect. It can also host on-demand webinars with in-progress joining and instant replays.

What else?

You and your attendees can start using EverWebinar right away since it requires no app installs or plugins.

The webinar software is a pro at hybrid webinars as well. You can go live to build engagement, and automate the boring parts.

Want to know the best part?

EverWebinar offers a Live Chat Simulator that lets you plug in fabricated chats into your live events, to extract desired insights from your guests. You can also import chats from an old event into your current one, and set up chat lines to appear in a current chat at a pre-fixed timestamp!

Key Features

  • On-demand, live, automated, and hybrid events
  • Flexible and recurring scheduling
  • Surveys and polls
  • Split testing
  • Page Builder
  • Clickable offers
  • Email and SMS automation
  • Live Chat Simulator
  • Live Chat
  • Replica Replay

Pros

  • Super sleek interface
  • Multiple payment options (for guests)
  • Customized messaging in emails and SMS
  • Prompt support
  • Free 30-day trial with money-back guarantee

Cons

  • Inflexible registration page templates
  • Charges a premium for its powerful features

Usability

  • It’s simple to use and compatible with most devices (PCs, mobile phones, tablets, etc.).

Tool Level

  • Intermediate to expert

Price

  • Monthly Plan – $99 per month
  • Annual Plan – $42 per month
  • Biennial Plan – $34 per month

They also have a limited-time 60-day trial offer for $1.

FAQs

Q1. Which webinar software is the best?

A. Some of the best webinar software solutions are:

  • EverWebinar
  • ClickMeeting
  • EasyWebinar
  • BlueJeans
  • GoToWebinar
  • Demio

Q2. Is Zoom good for webinars?

A. Zoom is a great tool for conducting virtual meetings, which are a more interactive version of webinars. Webinars typically involve larger groups of people than virtual meetings so you need a more robust tool than Zoom to conduct them efficiently.

Some Zoom alternatives that are suitable for hosting webinars are:

  • EverWebinar
  • ClickMeeting
  • EasyWebinar
  • BlueJeans
  • GoToWebinar
  • Demio

Q3. Which free webinar software is the best?

A. LiveWebinar is one of the best free webinar software platforms that lets you host upto 5 attendees per event and record 2 hours of sessions. It’s a cloud-based webinar software that integrates with social media platforms like YouTube so you can broadcast your events there seamlessly.

It is compatible with most platforms, including phone, tablets, desktops, email, smart TVs, and SMS.

Moreover, LiveWebinar offers HD recorder, unlimited customization, and easy browser access from Chrome, Firefox, and Opera. It also comes packed with advanced analytics and reporting capabilities.

Q4. Is Webex good for webinars?

A. Webex by Cisco can be used to host virtual meetings and webinars, but only for 100 participants. It offers all the standard webinar functions like group and live chat, screen sharing, and dial-in joining.

If you need a software program that can accommodate more than 100 participants, check out:

  • EverWebinar
  • ClickMeeting
  • EasyWebinar
  • BlueJeans
  • GoToWebinar
  • Demio

Q5. How can I do a webinar for free?

A. There are many webinar software platforms like LiveWebinar and Livestorm that allow you to host small-scale webinars with 5 and 10 participants, respectively. To start using them for free, you will need to register at these platforms using your email address.

After that, perform the following steps and roll out your first free webinar:

  • Select a presenter
  • Schedule your webinar
  • Invite participants via email/texts
  • Create and enable a registration form
  • Create in-event activities like polls and Q&As
  • Set your recording preferences
  • Go live

Q6. How much does a webinar cost?

A. Webinar costs include the following components:

  • Webinar platform subscription – It can cost anywhere between $10 to $500 monthly, depending on your package and special requirements.
  • Webinar equipment – You will need a good quality headset, webcam, and a sturdy internet connection,
  • Presenter/moderator fees – If you hire keynote speakers or external resources to conduct your webinar, you will have to pay their hourly or lumpsum fees, which varies according to industry and skillsets.
  • Webinar promotion cost – This depends on your event goals and promotion strategies. If you use PPC ads or paid influencers to promote your event, you will pay more than if you promote it organically on your website, emails, and social media pages.

Q7. Which are the best and cost effective webinar softwares?

A. There are many webinar software programs around, but the best and most affordable ones for 2022 are:

  • EverWebinar
  • ClickMeeting
  • EasyWebinar
  • BlueJeans
  • GoToWebinar
  • Demio

Q8. What is a webinar and its uses?

A. A webinar is a virtual meeting hosted over the internet by using special wiener software solutions. Webinars can be used for many things, like:

  • Generating leads
  • Training employees
  • Onboarding new customers
  • Imparting online courses
  • Gathering customer feedback
  • Addressing customer/audience concerns
  • Promoting or launching products/services/brands

Q9. What are the benefits of webinars?

A. There are many ways you can benefit from hosting webinars. You can:

  • Reach and engage large, scattered user groups.
  • Generate new high-quality leads and direct sales from webinars.
  • Amplify your brand’s awareness.
  • Nurture leads and convert them into paying customers.
  • Establish yourself as an industry expert.
  • Launch and promote your products/services subtly.
  • Save tons of money in employee training and development.
  • Address customer concerns enmasse.

Q10. Which is better – Zoom or GoToWebinar?

A. Both Zoom and GoToWebinar are robust tools, but they have different purposes. Zoom is better suited for video conferencing or virtual meetings whereas GoToWebinar is apt for webinars. Zoom has a webinar-dedicated product that can host upto 10K attendees per event.

Both platforms offer screen sharing and interactivities (like polls and surveys), and analytics. Both are accessible after local installation.

Which is the Best Webinar Software Program for 2022?

As you can see, all the webinar software programs covered above have their own set of features, pros, and cons. To find your best matched webinar software, you need to understand your webinar goals and budget. Then, simply select a webinar software program that caters to your needs and fits your budget.

If more than one webinar software solution fits your needs and budget, you can sign up for free trials (if they offer one) or lowest-tiered plan of all the shortlisted solutions. Then, evaluate their performance objectively during the trial period to identify the winning solution.

Sounds good, right?

And, don't forget to share your feedback and experience in the comments below.

Disclaimer: This content contains some affiliate links for which we will earn a commission (at no additional cost to you). This is to ensure that we can keep creating free content for you.