Video conferencing software is the answer for businesses interested in increasing productivity, reducing travel expenses, and fostering stronger relationships.
Instead of dealing with endless email chains, your business gets to interact with clients, employees, and vendors in real-time. You can also share dynamic presentations, read body language, and get decisions made faster.
And with the work-from-home culture now becoming a norm, it makes sense for teams to have easy-to-access video conferencing software that keeps them connected.
Additionally, according to research, most businesses plan to increase their spending on web and video conferencing software in 2021.
Image via TrustRadius
However, before you can take out your checkbook, you need to know how to deal with the current saturation of video conferencing software.
How can you tell what video conferencing software will suit your business needs?
What features should you look for, and which are the best video conferencing platforms currently available?
In this post, we make the process of choosing simple by listing the best video conferencing software, features that make them stand out, and their pricing. We also tell you how hard it will be to use the tool and whether you need advanced expertise to handle them.
Let's dive in.
Before we can get into the list of video conferencing software, here are the most important features your brand should look for:
Screen sharing: Ensure the video conferencing software you choose has a share button feature. This way, you don't have to send items before the video meeting and hope people look through them.
Analytics: Analytics on a video conferencing platform allow you to monitor service quality so that you can streamline your virtual meetings experience.
Integrations: Look out for a video conferencing software that integrates with other software you use.
Moderator tools: This gives the moderator the power to mute those not presenting, choose who presents, and place attendees on hold.
Recording functionality: Meeting recordings allow you to keep even those who didn't attend the video meeting in the loop.
Multiple device support: Video conferencing solutions should support different operating systems and devices.
Quality audio and video: Make sure you can clearly see and hear what others say or share during video conferences.
Strong security: Security helps you avoid situations where strangers join your meeting or steal sensitive information.
And now that you know what features matter most, here are the video conferencing software you can choose from:
Image via Zoom
As a popular video conferencing software, Zoom lets you hold audio and video calls across multiple platforms.
This video conferencing software is scalable and offers numerous supportive tools that make communication effective for any kind of business.
Image via Microsoft Teams
As one of the more robust video conferencing software, Microsoft Teams provides features you need for conferencing, file sharing, messaging, calling, and collaborating in one place.
Best of all?
Microsoft Teams has a free version suitable for individuals, startups, and small businesses and a paid version for large businesses that need more comprehensive features.
You can try the paid plans for one month free
Image via Google Meet
Google Meet is a video conferencing software developed by Google and formerly known as Google Hangouts Meet.
It's also a video conferencing solution that integrates easily with other Google apps, caters to many meeting participants, and doesn't require installing to hold meetings.
Image via Zoho
Zoho Meeting is one of the simple-to-use video conferencing software for anyone looking for basic features.
It enables you to host webinars or web conferences and offers various features that make it easy to connect with audiences and clients at an affordable cost.
Zoho meeting offers volume discounts on monthly and yearly billing.
Image via CyberLink
CyberLink U Meeting goes beyond basics to give your comprehensive video conferencing software features for medium-sized and small businesses.
It's a handy video conferencing software for teachers and people who rely on online course platforms.
Why is this?
With it, you can hold roll calls online, ask for student information, hold breakout sessions, generate discussions, etc.
Image via RingCentral
For a comprehensive series of robust features, leverage video conferencing software from RingCentral.
Their HD Video Conferencing solution offers flawless HD quality video and audio plus powerful in-meeting capabilities.
You can choose to set up a live virtual meeting room or schedule a meeting with flexible joining options.
Q1. What is the best software for video conferencing?
A. The best video conferencing software include:
Q2. What is the best free video conferencing?
A. The best video conferencing software with a free plan includes:
Q3. Is Zoom the best video conferencing app?
A. Zoom is great as a video conferencing software since it offers numerous options in both its paid and free plan. You get clear audio, flawless video, screen sharing capabilities, and so much more.
However, you can also check out other Zoom alternatives from this post for a more in-depth comparison.
Q4. What are examples of video conferencing platforms?
A. Examples of video conferencing solutions include:
Q5. What video conferencing tool do you prefer?
A. I prefer to use Google Meet for video calls because it makes it easy to connect with anyone with a Gmail account. It also has great features, even in the free version.
Q6. What's a good quality free video conferencing program for multiple people?
A. Video conferencing software that accommodates multiple people include:
Q7. What is the use of video conferencing?
A. Video conferencing involves having face-to-face meetings online through a video call. It then becomes easy to interact with people from different locations while using different devices, including mobile and desktop.
Q8. How does a video conferencing system work?
A. Video conferencing systems enable you to host online video meetings or conversations.
Good video conferencing apps also offer other functionalities, including audio conferencing, screen sharing, instant messaging, etc.
Q9. What are the benefits of video conferencing?
A. Benefits of video conferencing include:
Q10. What is the future of video conferencing and video meetings?
A. Experts expect that the video conferencing market will reach $16 billion by 2030. The market will continue to grow as more and more businesses adopt it as a means of communication and embrace a mobile workforce model.
Additionally, video conferencing software vendors continue to add advanced features that improve the user experience when running video meetings.
With the right video conferencing software, your business can easily connect with employees, decision-makers, clients, and vendors. It also becomes easy to make decisions without having to follow a trail of emails and messages.
But which video conferencing software, among the ones we reviewed, would suit your business?
Tell us below, and don't forget to share your video conferencing experience and whether the solutions delivered as expected.
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