Why should you know about the best Calendly alternatives?
We have all gone through the painful back-and-forths that come with trying to schedule a meeting. In fact, sometimes the process of scheduling takes longer than the meeting itself.
This is where scheduling software comes into the picture.
These tools help businesses and individuals schedule meetings more quickly and effectively.
Now, Calendly is one of the most popular choices when it comes to tools of the sort.
Using Calendly, you can book unlimited meetings, integrate with all popular calendars, as well as automate your workflows.
However, Calendly’s free version lacks some crucial features such as paid appointments, the ability to create group events, and the option to send meeting reminders.
Lucky for you, there are several other tools you can use for scheduling appointments. And some of them are completely free to use.
Don’t believe us? Keep reading to see for yourself.
To ensure we only recommend the best Calendly alternatives that effectively guide your leads through the marketing funnel, we considered the following:
In today’s busy world, scheduling tools are crucial for improving efficiency and utilizing your resources optimally. They streamline workflows for building ecommerce conversion funnels, meeting potential leads, or closing a sale.
Gone are the days when our personal assistant used to keep track of appointments using pen and paper.
This is not just time-consuming, but also leaves more room for mistakes.
Now, Calendly is a name that keeps cropping up when it comes to the best scheduling software, and for good reason. The tool is clean, intuitive, and simple to use.
However, does that mean Calendly is your only option for online appointment scheduling software?
Not at all.
There are several online scheduling and integrated calendar providers in the market that can prove to be an awesome Calendly alternative.
So that you can find the best scheduling tool for your needs, we’ve handpicked seven of the best Calendly alternatives for 2024 and beyond.
As you continue reading, you’ll learn about each of the scheduling tool’s features, pros, cons, pricing, and more.
Image via Acuity Scheduling
First on our list of Calendly alternatives has to be Acuity Scheduling. Acuity Scheduling is an extremely user-friendly tool for scheduling meetings with sales leads and customers. Its award-winning team supports more than 100,000 businesses globally.
What’s so good about this scheduling tool, you may wonder?
Let’s take a look at the best Acuity Scheduling features.
Key Features
Pros
Cons
Price
Acuity Scheduling offers a 7-day free trial for users to test its features. The paid pricing plans are as follows:
Image via Acuity Scheduler
Tool Level
Usability
Pro Tip: Acuity Scheduling offers a separate scheduling option for workshops, classes, private sessions, and more.
Image via Chili Piper
International companies like Airbnb, Workplace, and Twilio use Chili Piper, making it one of the best Calendly alternatives. In fact, it’s more likely an alternative to HubSpot’s meeting scheduler.
Chili Piper offers more than just general appointment scheduling, which makes it a favorable choice for B2B revenue teams. It helps sales teams throughout the process of lead generation, sales, and customer success.
For example, Chili Piper utilizes AI to qualify leads and route them to the right sales representative in real-time.
Following are the salient features of Chili Piper online appointment scheduling software:
Key Features
Pros
Cons
Price
Chili Piper offers various pricing plans, such as:
Image via Chili Piper
Tool Level
Usability
Pro Tip: With Chili Piper’s Instant Booker, your sales team can route and schedule handoff meetings quickly.
Image via OnceHub
Founded in 2006, OnceHub is one of the Calendly alternatives that offers lead acceleration solutions to optimize lead generation strategies. Its ScheduleOnce tool will enable you to connect leads and prospects with the right people in your team.
But what makes it one of the best Calendly alternatives?
Let’s take a look at its key features.
Key Features
Pros
Cons
Price
OnceHub offers a free plan and paid plans with 14-day free trials. For advanced functionality you can opt for the following paid plans:
Image via OnceHub
Tool Level
Usability
Pro Tip: OnceHub also offers smart chatbots, smart forms, and smart lead qualification, making it an all-in-one marketing platform and a great Calendly alternative.
Image via Doodle
Doodle is a bit different from the above-mentioned Calendly alternatives, in that it doesn’t function using direct integrations to your calendars. Instead, it all happens on the Doodle website itself.
How does this help?
Well, you won’t ever have to worry about email provider compatibility.
Key Features
Pros
Cons
Price
Doodle has free and paid plans. You can access the platform through any of the three tiered plans:
Image via Doodle
Tool Level
Usability
Pro Tip: Need to arrange a meeting for several people at once? Use Doodle’s virtual polling option to gauge which time works best for the majority. Handling a bulk of meetings makes Doodle a great Calendly alternative.
Image via Setmore
Next on our list of Calendly alternatives is Setmore. Setmore is a free online appointment scheduling tool for businesses and individuals.
Unlike Calendly, Setmore can be downloaded onto your desktop, which means you can use it offline, making it the best calendly alternative for people who can’t access web-based tools all the time.
How cool is that?
Key Features
Pros
Cons
Price
Unfortunately, Setmore doesn’t offer a free trial. However, it does offer a 30-day money-back guarantee on its pricing plans. Here’s how much they cost:
Image via Setmore
Tool Level
Usability
Pro Tip: If you favor green practices, Setmore is a great Calendly alternative for you. It donates 1% of its revenues to plant trees across the globe.
Image via SimplyBook.me
Looking for more Calendly alternatives? In that case, you must definitely check out SimplyBook.me. SimplyBook.me is a spectacular online scheduling software for all service-based industries.
In addition to meeting scheduling, the platform also allows users to create entire portals for their clients to book meetings.
Key Features
Pros
Cons
Price
Interested users can avail themselves of SimplyBook.me’s 14-day free trial. At the end of the trial, users can subscribe to one of the following plans:
Conversion rate: €1 = $1.08
Image via SimplyBook.me
Tool Level
Usability
Pro Tip: Most of SimplyBook.me’s features are available with its 14-day trial. Make sure you test them out before investing in the software.
Image via Engageware
Formerly known as TimeTrade, Engageware is considered one of the top Calendly alternatives because of its robust features. It is designed to cater to the scheduling needs of enterprises, small businesses, and individuals without compromising on quality.
The platform’s smart resource matching feature provides automated reminders and customized post-appointment follow-ups. This feature enables marketers to maintain communication with customers, especially after meetings or appointments.
Key Features
Pros
Cons
Price
Scheduler for SMB
Image via Engageware
Tool Level
Usability
Pro Tip: Integrate Engageware with your favorite video conferencing platforms and use it schedule virtual meetings with your customers from anywhere.
Image via HubSpot
HubSpot’s meeting scheduler is one of the best Calendly alternatives for appointment scheduling needs.
Unlike other Calendly alternatives, the meeting scheduling software by HubSpot can only be used within the Sales Hub.
If you’re already a HubSpot CRM customer, you can enjoy the seamless interoperability between the meeting scheduler and other HubSpot apps to streamline your ecommerce sales process.
Also, the advanced calendar setup is a great HubSpot meetings feature that makes this a fantastic alternative to Calendly.
Here are the most salient HubSpot meetings features:
Key Features
Pros
Cons
Price
HubSpot’s meeting scheduler is a part of HubSpot’s Sales Hub. If you already are a Sales Hub user, you can get started with this for free. However, if you want to opt for more advanced features, you can buy Sales Hub Premium.
For Businesses and Enterprises
Image via Hubspot
For Individuals and Small Teams
Image via Hubspot
Tool Level
Usability
Pro Tip: To make Gmail, Google Workspace, Outlook, and Office 365 work seamlessly with your HubSpot’s meeting scheduler, you should connect your Google Calendar or Office 365 Calendar to your HubSpot CRM. This level of integration makes HubSpot a great Calendly alternative.
Image via Calendar
Calendar is a very simplistic yet powerful Calendly alternative. The tool is very straightforward and allows users to manage their appointments in a much simpler way than other Calendly alternatives.
This appointment scheduling app can be integrated with multiple calendars, including Google Calendar and Microsoft Calendar, and the Calendar team confirms that they’re also working on integrating iCal and Yahoo Calendar with the tool.
Calendar offers a dedicated mobile app for Android and iOS which makes it one of the best Calendly alternatives out there.
Here are some cool features the Calendar meeting scheduling mobile app comes with:
Key Features
Pros
Cons
Price
You can try Calendar for 14 days for free without having to link your credit card. This is an excellent way to compare it with other Calendly alternatives. However, to access the premium features, you can opt for one of the following pricing plans:
Image via Calendar
Tool Level
Usability
Pro Tip: Round-robin meetings are meetings that can be cycled between multiple hosts, and something not all the Calendly alternatives here feature. You will have to add a team to your Calendar app in order to get started with this feature.
Image via TimeTap
Next on our list of Calendly alternatives is TimeTap, an intuitive platform with several features beyond appointment scheduling.
With its centralized platform, you can seamlessly integrate employee calendars into booking sites and efficiently collect and store customer information.
Users can enhance their workflows by automating email and text message follow-ups. They can also create a sequence of gentle reminders to improve response rates.
Key Features
Pros
Cons
Price
Image via TimeTap
Tool Level
Usability
Pro Tip: You can use TimeTap even if you don’t have a website! It provides a free and highly customizable scheduling page where your clients can easily book appointments with you.
Image via Fourth
HotSchedules is a cloud-based scheduling platform that seamlessly integrates employee scheduling, time-tracking, and workforce management functionalities.
According to its website, HotSchedules significantly reduces manager admin time by up to 75%, making it one of the best Calendly alternatives.
HotSchedules simplifies appointment scheduling. It also uses AI to accurately predict demand forecasts and automate employee schedules. This streamlines workflows and staffing arrangements to effectively cater to customer demand.
Key Features
Pros
Cons
Price
HotSchedules only offers a 30-day free trial, and its website does not provide pricing details. Contact HotSchedules’ sales team for more information.
Tool Level
Usability
Pro Tip: With HotSchedules, you can easily approve shift transactions and conduct end of shift surveys to spot any employee turnover risk and maintain employee satisfaction.
Image via Outreach
Another Calendly alternative is Outreach, a sales execution platform that incorporates appointment scheduling.
Outreach boasts a first-of-its-kind comprehensive sales meeting solution built right into the Outreach platform. This Calendly alternative’s solution is uniquely designed for sales teams to make it possible to book meetings intelligently.
It consists of a suite of features that replace manual and disorganized approaches with seamless and intuitive processes that schedule/reschedule meetings in lesser time while making communication more effective.
Following are the noteworthy features of Outreach that makes it preferable over other scheduling apps among this list of Calendly alternatives:
Key Features
Pros
Cons
Price
Outreach, a part of the whole Outreach suite, is exclusively accessible through the sales platform. For pricing information, contact the sales team.
Image via Outreach
Tool Level
Usability
Pro Tip: Outreach public calendar allows users to improve their prospect’s meeting scheduling experience by providing a more flexible and easy-to-use module, making it a great alternative to Calendly.
Image via Zoho
Zoho Bookings is one of the most popular Calendly alternatives that offer freemium access. Zoho Bookings can facilitate bookings for one-on-one as well as large group meetings.
With Zoho Bookings, you can check the meeting schedules of your employees and analyze insights via reports. This Calendly alternative is integrable with the Zoho ecosystem which allows it to fetch customer data like revenue, customer type, and other customer info.
Following are the most useful features of Zoho Bookings that make it a great Calendly alternative:
Key Features
Pros
Cons
Price
You can use Zoho Bookings forever for free; no credit card required. However, you need to buy one of the paid plans to access premium features:
Image via Zoho
Tool Level
Usability
Pro Tip: You can book meetings with your customers/prospects using Zoho CRM and the meetings will be reflected in your Zoho Bookings app.
Image via Microsoft
Coming from the house of a computer giant, Microsoft Bookings is one of the most suitable Calendly alternatives for companies that use the Microsoft suite. The app obviously integrates with Microsoft 365 and Office 365 better than other scheduling tools.
Microsoft Bookings is nowhere like an ordinary calendar scheduling app. In fact, it boasts advanced booking capability that streamlines lead generation by allowing you to provide your prospects with options to pick from your services and then choose the available time slot.
However, you can only use Microsoft Bookings if you already have an Office 365 subscription, making it one of the more limited Calendly alternatives.
Here is what makes Microsoft Bookings a favorable choice for most businesses:
Key Features
Pros
Cons
Price
Microsoft Bookings comes along with the Office 365 subscription; you can’t buy it separately.
Image via Microsoft
Tool Level
Usability
Pro Tip: With the Microsoft Booking app, the appointment booking page is highly customizable. You can add several services and the time slots will display according to the service selection by your customers.
Image via YouCanBook.me
YouCanBook.me is a simple and easy Calendly alternative. The tool depends on the calendars you connect to it, which makes it comparatively more complex (at least for some users) than other tools like Calendly and Calendly alternatives like Zoho Bookings.
However, other than the calendar dependency, this tool is a super useful Calendly alternative as it allows you to create a custom booking page and plan your availability. You can streamline your email marketing workflow by sharing your booking page link via email. You can also share the link via your CRM tool, or you can even embed the appointment page to your website.
After your prospects/customers pick a slot, the event appears in your calendar that you’ve connected to the tool.
There’s more:
Key Features
Pros
Cons
Price
YouCanBook.me offers a free forever plan and a 14-day free trial for its premium plan.
Image via YouCanBook.me
Tool Level
Usability
Pro Tip: You can host virtual meetings over Zoom, Google Meet, or MS Teams. The app automatically sends reminders to reduce “no shows,” a great feature of this Calendly alternative.
Image via Picktime
Picktime’s wide range of scheduling and features make it one of the best Calendly alternatives. It supports recurring booking, invoice generation, and calendar synchronization.
This scheduling platform offers extensive integration capabilities. You can collect cash and card payments and easily manage your team’s schedules in a centralized location.
Key Features
Pros
Cons
Price
Image via Picktime
Tool Level
Usability
Pro Tip: Use Picktime’s recurring booking feature to pre-book slots for your priority customers and enhance customer satisfaction.
Image via Drift Meetings
Drift Meetings is a one of its kind Calendly alternative that schedules meetings via chatbots. Although it’s more of an ecommerce chatbot solution than an appointment scheduler, it can come in very handy for your website.
The bot can take care of conversations and appointment booking when your sales team isn’t available. Though Drift Meetings doesn’t facilitate booking pages and link sharing, it can still be a great alternative to Calendly for businesses that want an intelligent chatbot.
Here are the key highlights of Drift Meetings:
Key Features
Pros
Cons
Price
Drift Meetings is a part of Drift subscriptions. You can’t buy it separately. Drift subscriptions include:
Image via Drift
Tool Level
Usability
Pro Tip: With Drift Meetings, the chatbot will allow your prospects to book an appointment seamlessly. Drift Meetings users have said that this Calendly alternative does increase website conversions.
Image via 10to8
10to8 is a full-fledged Calendly alternative that solely focuses on appointment scheduling. It is specifically designed to establish seamless collaboration among large teams.
This ecommerce tool syncs with most of the popular calendars and can integrate with Pipedrive, Salesforce, and more. Considering the feature set of this Calendly alternative, it’s a practical choice for solopreneurs and small-scale businesses.
Here are the key features of 10to8:
Key Features
Pros
Cons
Price
10to8 offers a 14-day free trial that gives you access to all its premium features; no credit card required. Once the trial period has expired, you’ll have to opt for either the Standard or Pro plan. Both plans are billed annually, as 10to8 doesn’t offer a monthly billing option.
Image via 10to8
Tool Level
Usability
Pro Tip: 10to8 is widely used by professionals and educational institutions. The tool is highly recommended for doctors.
Image via Mixmax
Mixmax is a sales conversion and engagement platform that is more like a Salesloft alternative than a Calendly alternative. However, its calendar and appointment booking feature is robust enough to be considered as a viable Calendly alternative.
Mixmax Calendar allows you to share your calendar availability link to your website, emails, and even to social profiles. On top of everything else, the platform works great with Salesforce!
Here are the key highlights of Mixmax Calendar:
Key Features
Pros
Cons
Price
Mixmax offers a freemium plan for basic features. It also offers premium plans, such as:
Image via Mixmax
Tool Level
Usability
Pro Tip: Mixmax Calendar can prove to be a great Calendly alternative for you only if you opt for the sales engagement platform.
Image via Sprintful
Sprintful is one of the most straightforward yet flexible Calendly alternatives. With Sprintful, you can easily configure your appointment preferences in terms of duration, pricing, capacity, etc.
Sprintful seamlessly integrates with Google and Microsoft calendars. Speaking of CRM tools and payment integrations, Salesforce and Stripe are there!
Here are the most advertised highlights of Sprintful:
Key Features
Pros
Cons
Price
Sprintful offers a 7-day free trial you can use without having to link your credit card. It also offers the following paid plans:
Image via Sprintful
Tool Level
Usability
Pro Tip: Sprintful is a very popular Calendly alternative among professionals and small teams. If you fall in this category, you should give the free trial a shot.
Image via Cronofy Scheduler
One tool that stands out on this list of best Calendly alternatives is Cronofy Scheduler. It streamlines the process for marketers, eliminating the need for back-and-forth communication via emails. It also provides a more efficient booking system.
With Cronofy Scheduler, you can seamlessly integrate your Microsoft and Apple calendars with an intuitive calendar API. Additionally, marketers who prefer video conferencing can use this platform to automatically generate video conferencing links and schedule virtual meetings.
Features
Pros
Cons
Price
Scheduler Pricing
Image via Cronofy Scheduler
API Pricing
Image via Cronofy Scheduler
Tool Level
Usability
Pro Tip: Cronofy Scheduler works with over 70 Applicant Tracking Systems worldwide, so if you’re a recruiter, you’ll find it helpful for streamlining your hiring processes.
Q1. Which are the best Calendly alternatives?
A. Some of the best Calendly alternatives are as follows:
Q2. Is Calendly the best option?
A. Calendly is one of the most popular scheduling software, and for good reason.
Using Calendly, you can book unlimited meetings, integrate with all popular calendars, as well as automate your workflows.
However, Calendly’s free plan lacks some crucial features such as paid appointments, the ability to create group events, and the option to send meeting reminders.
Q3. Does Google have something like Calendly?
A. Yes. You can use Google Calendar to better manage your time, schedule meetings, and grow your business. It’s a spectacular appointment scheduling software, and is available on both web and mobile apps.
That being said, Google Calendar doesn’t have features as advanced as Calendly. For best results, consider connecting your Google calendar to your Calendly account.
Q4. Is there a free version of Calendly?
A. Yes. Calendly has a ‘Basic’ plan that is completely free to use. It lets you schedule unlimited meetings, automate event notifications, add Calendly to your website, and integrate with a plethora of platforms.
However, if you’re looking for more advanced features, you should definitely consider Calendly’s paid plans.
Q5. Which are the best free Calendly alternatives?
A. Some of the best free Calendly alternatives are as follows:
Q6. Why should you use scheduling software?
A. A scheduling software will help you take the manual work out of scheduling meetings. It will help you balance workloads, prioritize tasks, and save time. It will also help your employees meet their professional commitments easily.
Q7. Can Zoom work like Calendly?
A. Zoom enables you to conduct virtual meetings via audio, video, phone, and chat. With Zoom Scheduler, you can schedule meetings and receive appointment reminders on Zoom, but not on other platforms.
On the other hand, Calendly provides a wider range of scheduling features compared to Zoom Scheduler. Calendly offers the flexibility to work seamlessly with various video conferencing tools like Google Meet or Microsoft Teams, unlike Zoom Scheduler which is limited to one platform.
Q8. How much is Calendly after the free trial?
A. Calendly offers a free forever plan and a free trial on its paid plans. Its paid plans include the Standard plan at $12/seat/month, the Teams plan at $20/seat/month, and the Enterprise plan, which starts at $15k/year.
You can access Calendly’s priced plans at slightly lower rates of $10 for the Standard plan and $16 for the Teams plan. This option is available when you opt for the annual billing, instead of monthly billing.
There is no doubt that a scheduling software can make a huge difference to your business.
There is also no doubt that several great Calendly alternatives exist.
When narrowing down on a tool, make sure you think about the exact features you need. For example, would you like a software that lets you run polls, or are coupon codes your priority?
Given the wide variety of tools, you’ll definitely be able to find one that fits your needs and budget.
If need be, keep this listicle handy while doing your research.
And in case of any questions, feel free to share them in the comments section. In addition, if there are any other appointment scheduling apps you have used, do share your experience with us.
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